All payments will be documented on written receipts.
Three-part receipts will be used:
White – give to customer or {put in customer file/shred}
Yellow – give with money to be posted in books
Pink – KEEP IN RECEIPT BOOK PERMANENTLY
Receipt book numbers will be logged and issued/collected by {General Manager/Controller}.
One receipt book at a time will be issued to a {station/individual}.
Only one {station/individual} will use any receipt book.
Each {station/individual} will use only one receipt book at a time.
{Receipts in receipt books are only for receiving payments. A separate “Paid Out” voucher must be used for disbursed amounts.}{Receipts in receipt books must be used for receiving funds and may be used occasionally to disburse funds by prominently marking them ‘PAID OUT’ and indicating the amount is a minus.}
If a receipt must be voided, all three copies must remain in the receipt book and are all marked ‘VOID.’ Staple back together if necessary.
Receipt books will be included in periodic audits. The {station/individual} who used the receipt book may not audit it.
Where a receipt book is used in conjunction with a cash drawer or petty cash box, the cash drawer/box reconciliation must indicate receipt numbers included and a copy of the reconciliation must be retained in the receipt book.
Handling Receipts | 1 of 1 | Revised: 2/25/2007 11:05 a2/p2 |
Previous versions are OBSOLETE! | ||
